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When you place a calculated control that uses the Sum aggregate function in the group header, the sum is for the current group. For example, in a report that is grouped by product, use the group header to print the product name. Use the group header to print the group name. Use a page header to repeat the report title on every page.Īt the beginning of each new group of records. The report header is printed before the page header. When you place a calculated control that uses the Sum aggregate function in the report header, the sum calculated is for the entire report. Use the report header for information that might normally appear on a cover page, such as a logo, a title, or a date. How the section is displayed when printed The following list is a summary of the section types and their uses: For example, the section in which you choose to place a calculated control determines how Access calculates the results. Understanding how each section works can helps you create better reports. The design of a report is divided into sections that you can view in the Design view. While it is possible to create “unbound” reports that do not display data, but for the purposes of this article, we’ll assume that a report is bound to a data source such as a table or query. Provide details about individual records. Overview of reports in Access What can you do with a report?Ī report is a database object that comes in handy when you want to present the information in your database for any of the following uses: Highlight data with conditional formatting You’ll also learn the basics of creating a report, and using options like sorting, grouping, and summarizing the data, and how to preview and print the report. For example, you can create a simple report of phone numbers for all your contacts, or a summary report on the total sales across different regions and time periods.įrom this article, you’ll get an overview of reports in Access. This data will help you plan for your next step and create sales strategy and marketing plans.Reports offer a way to view, format, and summarize the information in your Microsoft Access database. You can also view your Top Ten Biggest Orders. You can also create Invoice, Sales Report, Product Sales Category, an Yearly Sales Report. This Access Database Template also contains a wide array of reports with frequencies ranging from weekly, monthly, quarterly, semi-annually and annually. This way, you can be on top of your product supply and anticipate any order requirements by your business. You can add products, allocate inventory, and track inventory items that need to be ordered from suppliers. The Inventory List lets you do inventory management easily, while linking your data to your Orders and Purchasing. Not only that you can also keep a well-maintained record of your shippers, clients and employee so you have their contact information and transaction history for reference. If you have a number of suppliers whose records you want to keep track of, this Desktop Northwind Sample Access Database Template can help you with that. This way, anyone involved in purchasing can only access purchasing information and the same goes with other functions. You can also allow only a certain number of people to gain access to certain information through this profile login system. As soon as you open the Access file, you will be prompted to log in, therefore protecting sensitive and confidential information.
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What’s great about this Access template is that it allows for multiple access credentials and privileges.